Creating Tables

You can use the Table tool to quickly create tables. Then use the Text tool to customize and edit, as well as add text to tables.

To Create a Table:

1. Select the Table tool from the Text group in the Toolbox. 
2. Specify the table's parameters in the Properties bar.
3. Do one of the following:
   • Press the Create button in the Properties bar.
   • Drag your cursor in the document to draw the table.

To Add Text to a Table:

1. Select the Text tool from the Toolbox. 
2. Configure your desired text settings on the Properties bar.
3. Move the cursor into the desired table cell, then click.
4. Type the text you want to add.

You can also set global text settings during the creation of the table on the Properties bar.

To Edit Table Cells:

1. Select the Text tool from the Toolbox. 
2. Use the following buttons in the Properties bar to customize the table:

	Insert Above	Adds a row above your cursor.
	Insert Below	Adds a row below your cursor.
	Merge Cells	Merges the selected cells into one. Use SHIFT to select multiple cells.
	Insert Left	Adds a column to the left of your cursor.
	Insert Right	Adds a column to the right of your cursor.
	Split Cells	Splits the cell your cursor is placed in. Opens the Split Cells dialog box where you can choose how many columns and rows to split the cell into.

To Customize the Appearance of Table Cell Borders:

1. Select the Text tool from the Toolbox. 
2. In the Properties bar, use the options in the Borders menu to select which borders will be affected. You can select from the following options:
• All Borders
• Outside Borders
• Inside Borders
• Top Border
• Bottom Border
• Left Border
• Right Border
• Inside Horizontal Border
• Inside Vertical Border
• Outside Horizontal Border
• Outside Vertical Border
3. Choose pen and ink strokes to customize the appearance of borders.

To Hide All Borders of Selected Cells:

1. Select the Text tool from the Toolbox. 
2. Select the table cells with borders you wish to hide.
3. Select All Borders from the Borders menu in the Properties bar.
4. Choose No Ink from the Ink tab or No Pen from the Pen tab in the Presets palette.

You can also customize the stroke and fill attributes of individual cells when the Text tool is selected.

You can change the size of rows and columns by clicking and dragging their edges.

To Show Hidden Borders:

1. Select the Text tool from the Toolbox. 
2. Select the table cells with borders you wish to show.
3. In the Properties bar, use the options in the Borders menu to select which borders will be affected.
4. Select a pen stroke from the Pen tab or Ink from the Ink tab in the Presets palette.

To Delete Columns, Rows, or a Table:

1. Select the Text tool from the Toolbox. 
2. On the Properties bar, next to Delete, do one of the following:
   • Rows: Place your cursor in the row you would like to delete, then choose Rows from the Delete drop-down.
   • Column: Place your cursor in the column you would like to delete, then choose Columns from the Delete drop-down.
   • Table: Place your cursor anywhere in the table you would like to delete, then choose Table from the Delete drop-down.

To Select Specific Areas of a Table:

1. Select your table object with the Selection tool from the Toolbox.
2. In the Properties bar, in the Selection section, select one of the following from the drop-down menu:
   • Select even rows
   • Select odd rows
   • Select even columns
   • Select odd columns
   • Select all cells

To Convert Text Boxes to Text Form Field Objects:

1. Select your desired table cells.
2. Right-click or Control+click and choose Convert to Form Text from the Context menu.

Sorting Data

You can organize data in tables by alphabetical or numeric values. You can choose columns to sort by, and the data in the corresponding rows will be retained.

To Sort Data in Tables:

1. Do one of the following:
• Select your table object with the Selection tool from the Toolbox.
• Select the Text tool from the Toolbox and select the cells in which to sort data.
2. In the Properties bar, click the Sort Data button.
3. In the Sort Cells dialog, select the column in which to sort by. Press the Add Level button in order to sort additional columns, then use the Column drop-down to choose the column. You can sort up to five columns.

You can delete levels with the Delete Level button.

4. Use the Order drop-down lists to choose your sorting methods. If your column contains numbers, you can choose to sort smallest to largest or largest to smallest. If your column contains letters, you can choose to sort by A to Z or Z to A.
5. Click OK.

Enable the Data has headers checkbox in order to exclude the header row from your sort.

In order to have text case respected by sorting, enable the Case Sensitive checkbox. Lower case letters will be listed before capitalized values.

You can copy and paste data in columns and rows of the table to a spreadsheet by selecting cells in the table that you want to copy and clicking Copy as Text in the Properties bar. Then select a cell in the spreadsheet where you want to past the data in the clipboard and paste them.